Spend Management

There are many approaches to managing how much money your company spends with a service provider. Getting the best price at the onset of an agreement is only one part of the process. Throughout the life of an agreement, opportunities may arise for additional savings. It’s also possible that your expenses, or spend, may need to increase due to changes in activity, the business or regulations. IPSA helps you monitor, understand and most importantly control your spend for document destruction.

Type Of Service

IPSA will work with you to identify the most cost-effective solution for your unique needs. On-site or off-site destruction, types of containers, frequency of service all impact the cost of service. Choosing the best combination of service factors for your requirements, and the optimum pricing model will get you to the right solution.

Corporate Level Control

From the very onset of the program, you dictate how your money is spent. You can require corporate level approval of any changes that impact spending before they take place, or you may opt to let each location manage their own spend. There may even be a level somewhere in the middle, where a District or Regional Manager for instance, is charged with the authority and responsibility for managing your program’s costs. Either way – you tell us.

Right Sizing

Once a program is in place, IPSA carefully watches the volume of material being shredded. We don’t make money from empty containers, inventory not being utilized, and we don’t like to charge our customers for needless service calls. From the technicians in the field to the office staff, if we notice an opportunity to make our service more cost-efficient, we’ll bring it to your attention. We’ll recommend solutions that make sense such as changing the size of the container or adding a container and reducing the frequency. Since each circumstance is different, the best answer might just be the opposite – increase the frequency and keep the same containers. Regardless, we’ll find the one best solution for the situation

Reporting

When all is said and done, and service has been completed, you’ll receive an invoice from IPSA. But not just an invoice. Our invoice is more like a report that includes details like dates of service, number and type of containers, and costs – by location. This information can help you make decisions and demonstrate the value of those decisions. Other custom reports can also be provided to help you manage this part of your business.