What Are the Advantages of a National Provider for Your Document Destruction Programs?

by Michelle Keshel

If you are an organization that has more than one office geographically separated, then you may want to consider using a national service provider to manage your document destruction programs.

When evaluating potential vendors, we would always first recommend that you select only NAID certified document destruction vendors for your programs. This is because a NAID certified vendor is practiced in security of sensitive information and has the assets and procedures in place to manage the document destruction program properly.

However, if you have many offices, do you want to evaluate vendors in each geographic area that you have operations?

The capability to evaluate one vendor is probably one of the first reasons why you would want to explore using a national document destruction vendor. But in addition to one evaluation, there are a host of benefits that a vendor, like Information Protection Solutions of America, who is a national service provider, can offer your organization.

The right national service provider should be able to offer your organization the benefits of centralized management to ensure the efficiency of communications and scheduling, they should also be able to offer you the benefit of consolidated and centralized invoicing for all of your locations.

Other key benefits that the right national service provider should be able to offer include a formal project management process and guidelines for the deployment of services, as well as employee training programs. To ensure success, your selected national service provider should have the capability to monitor activity and report on compliance with the overall top-level program goals.

Finally, the right national service provider should be able to provide services to all of your locations, which, if your company is expanding, may need to include future locations.

Using a national service provider, like IPSA, whose members are NAID certified, offers the benefits of managing one source provider. A provider who ideally delivers efficiency in operations, along with the capability to service all of your locations and provide assistance in order to ensure the success of your document destruction program.